Institutional Partnerships

Sponsorship Strategy & Institutional Partnerships

Academic-Output and Access Partnerships Built on Strict Independence

Partnership Philosophy

The Summit welcomes transparent support from universities, research institutions, governments, consortia, philanthropic organisations, professional associations, and public-interest technology providers. Sponsorship is structured as an academic-output and access partnership rather than a commercial logo-placement package.

Guiding Principles:

  • Outcomes Over Logos: Proposals support concrete tracks, access programs, fellowships, workshops, preservation infrastructure, or open documentation.
  • Academic Safeguards: Sponsors may propose thematic areas but hold no influence over methodology, speaker selection, Bengaluru Roadmap interpretation, showcase curation, or the final Jakarta Implementation Note.
  • Access Commitment: The financing structure prioritizes affordability, travel fellowships, multilingual interpretation, and unrestricted open access to all summit proceedings.

Contribution Framework

Partnership Tiers & Commitments

Stewardship levels designed for mission alignment, transparent governance, and global access.

Founding Stewardship Partner

Cash or mixed contribution (min. 60% cash)

USD 100,000+

Support Focus: Overall Summit operations, funded Global South delegates, IOSISF instrument development, accessibility, and international invited speaker support.

Key Deliverables: Founding-partner recognition, high-level address, curated policy dialogue, premium exhibition booth, up to 10 delegate passes, and comprehensive impact report. Strict separation from academic assessment decisions.

Strategic University / Research Sponsor (Platinum)

Cash, in-kind, or mixed valued services

USD 50,000 – 99,999

Support Focus: One major program stream, pre-summit workshop series, research fellowships, institutional roadmaps, or speaker participation.

Key Deliverables: Track acknowledged as “Supported by”, institutional address, dedicated exhibition booth, Diamond OA institutional display, 8 delegate passes, and good-practice profile.

Thematic Track Sponsor (Gold)

Cash or mixed cash/in-kind contribution

USD 25,000 – 49,999

Support Focus: Dedicated thematic track, technical workshop, translation and interpretation service, poster session, or specialized documentation package.

Key Deliverables: Track recognition, moderated participation subject to Program Committee approval, standard booth, 5 passes, and Summit Report acknowledgment.

Supporting Sponsor (Silver)

Cash or mixed contribution

USD 10,000 – 24,999

Support Focus: Speaker travel grants, accessibility and inclusion services, student engagement, community participation, or cultural heritage programming.

Key Deliverables: Supporting recognition, shared exhibition space or poster-session recognition, 3 passes, and activity documentation mention.

Community Access Sponsor

Targeted participation grant

USD 5,000 – 9,999

Support Focus: Participation of early-career researchers (ECRs), community journal editors, multilingual captioning, or open documentation toolkits.

Key Deliverables: Recognition tied directly to the supported access initiative, 2 delegate passes, and acknowledgment in impact summaries.

Custom / In-Kind Partner

Independently verified goods or services

Value USD 10,000+

Support Focus: Venue equipment, connectivity, audio-visual production, local shuttles, interpretation systems, accessibility software, or media broadcasting.

Key Deliverables: Proportionate acknowledgment defined via formal Memorandum of Understanding (MoU).

Financial Architecture

Budget Planning & Indicative Funding Mix

Planning envelope for up to 400 registered participants. The main venue is contributed entirely in-kind by Perpusnas (rental cost = USD 0), while 35–40 international invited speakers and IOC members receive full travel and accommodation support.

30%
Public & Host Support
Venue in-kind, logistics, core program

30%
Grants & Foundations
Roadmap execution, fellowships, IOSISF

20%
University Sponsorship
Thematic tracks, exhibitions, posters

10%
Infrastructure Partners
Hybrid platform, PIDs, metadata tools

10%
Verified In-Kind
Lodging, transport, media, culture

Indicative Cash Total: USD 401,500 (IDR 6,424,000,000 pada simulasi kurs USD 1 = IDR 16.000, termasuk dana cadangan tak terduga 10% sebesar USD 36,500). Angka ini belum memperhitungkan nilai ekonomis kontribusi gedung Perpusnas.